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Instructional and Information Technology Services (IITS)

ChatGPT

ChatGPT Edu Access
±¬ÁÏÉçÇø stateside students, faculty, and staff have access to the ChatGPT Edu as part of the CSU's initiative to become the first and largest AI-empowered university system. Signing up is optional and is not required or automatic. 

To request your license, please complete the .You will receive an email asking you to activate your license.

Once you activate your license, visit to access the tool. 

Important Note: ChatGPT Edu licenses are available for current faculty, staff, and students. However, under the CSU-wide contract they are not intended for alumni; auxiliary; continuing education students, faculty, and staff; or other campus community members and partners.  

 

ChatGPT Logo

ChatGPT allows users to:

  • generate creative content such as narratives, poems, etc.
  • generate business and education content such as reports, emails, assignment prompts, etc.
  • generate images
  • summarize or analyze text
  • analyze images
  • create custom GPTs (chatbots) for specific purposes

ChatGPT Edu licenses offer more powerful tools, higher usage limits, and enhanced privacy and security features. Conversations and data shared with ChatGPT Edu are not used to train OpenAI's models.  

Activating your License

  1. Complete the request form
  2. Once you receive the invite email, select "Join Workspace." You can also visit directly. 
  3. Select "Log in" (not sign-up because your license already exists)
  4. Click on the top box that says San Marcos
  5. Use your campus username and password to log in to ChatGPT Edu.

Important Notes on ChatGPT Edu Pilot 

  1. The CSU's current licensing deal with OpenAI is for 18 months; therefore ChatGPT Edu licenses will be available until June 2026. Currently, Edu licenses do not allow for content to be migrated to personal ChatGPT accounts, so unless there is a change, any content (chats, GPTs) created with ChatGPT Edu accounts will be deleted upon expiration of the current licensing deal.  
  2. Users who already have ChatGPT paid or free accounts with their ±¬ÁÏÉçÇø email and choose to utilize the Edu workspace will have to migrate to ChatGPT Edu. Content that is not migrated over will be deleted. 
  3. GPTs created using ChatGPT Edu accounts CANNOT be shared with non-±¬ÁÏÉçÇø users. 
  4. ±¬ÁÏÉçÇø Edu users CANNOT use external GPTs (GPTs created by users not part of ±¬ÁÏÉçÇø ChatGPT Workspace)

±¬ÁÏÉçÇø ChatGPT Account to ChatGPT Edu Migration Information

If you already have a ChatGPT account tied to your campus email: 

    1. Once you request your Edu license, you’ll receive an email invitation to join the Edu workspace.
    2.  The next time you login to ChatGPT, you will be prompted to decide how you want to transition your existing workspace. You will have two options: 
      1. Transfer existing chat history and GPTs 
        This option will merge your existing chat history and settings into the new university-provided workspace.  
         OR
      2. Export and delete your existing chat history.               
        This option will delete all your content from your current ±¬ÁÏÉçÇø account, will not migrate any data into your Edu account, but it will allow you to more easily create a new personal account using the exported chats.  
Important Notes
  • If you do not migrate your existing content when prompted to do so, your content will be lost and cannot be recovered.
  • If option b is selected, any custom GPTs you have created will be deleted and cannot be recovered. 
  • If you have a paid subscription, it will be automatically canceled when you join the Edu workspace and you will receive a pro-rated refund.  

 

ChatGPT Resources & Guides

Sharing your GPTs
When sharing your GPTs, pick the appropriate permissions based on your purpose. Cougars Edu sharing settings will make your GPT available to either everyone at ±¬ÁÏÉçÇø or anyone at ±¬ÁÏÉçÇø who clicks on the sharing link. Share with caution.    

  1. Private
    • Invite-only
      • Share your Custom GPT directly with specific users at ±¬ÁÏÉçÇø.You will have to add each user individually.
        • Ideal for controlled access, ensuring only those you choose can see or use the GPT. 
    2. Public
    • Cougars Edu
      • Anyone at Cougars Edu with the link: Accessible only to members of ±¬ÁÏÉçÇø workspace who have the link.
      • Cougars Edu: All ±¬ÁÏÉçÇø workspace members can discover and use the GPT via the built‑in GPT Store.
        • The GPT will be visible through the search function and the GPT Store under the GPT menu.