爆料社区

ASI Leadership Funding (ALF)

Associated Students, Inc. (ASI) provides ASI Leadership Funding (ALF) for student organizations鈥� events and student attendance at professional conferences. ASI recognizes the impact campus student organizations and professional development have in building community, strengthen relationships, and keep 爆料社区 students engaged.

ASI believes it is important for students to stay engaged whether that is with their fellow clubs and organizations or by attending conferences to build their personal or professional development. These all help build community, strengthen relationships, and keep 爆料社区 students engaged. ASI has a mission to serve, engage, and empower students and we recognize the impact campus student organizations and professional development have in driving that mission.

The ASI Vice President of Finance & Operations and professional staff members determine the allocation of these funds.  All such allocations are made in accordance with the ASI Bylaws and 爆料社区-ASI Viewpoint Neutrality Policy and General Procedures.

If you have any questions about ASI Leadership Funding, or want to set up a meeting to learn more, please contact ASI Leadership Funding resource mailbox at alf@csusm.edu  or ASI Vice President of Finance & Operations, Anahi Martinez Perez at amartinezper@csusm.edu. 

How to Apply For Funds

ASI provides applications for reimbursement opportunities for pre-approved student organizations鈥� events and individual student attendance at professional conferences. Approved funding is based on eligibility and compliance with the procedures outlined below or here in our ASI Leadership Funding policy.

See below for applications and for more information about guidelines!

Guidelines and Application for Recognized Student Organizations' On-Campus Events

Approved funding for a registered student organization's (RSO) on-campus event is based on eligibility and compliance with the procedures outlined below. These funds are for reimbursement to org members or advisors. Student Organizations are not approved for funding until after application has been accepted and approved.

Each student organization has a maximum reimbursement of $500 for events open to the whole campus community and $250 maximum for events only open to student organization and its members. See below for more details.

• What is the process?
  • Each student org shall submit its application online below.
  • Funding decisions shall be made in the order of when the application was received.  Awarded funds are on a first come, first served basis. All students are encouraged to request funding early in the year in order to secure funds prior to their event. 
  • Events must take place during the academic year. We will not approve any events taking place after the conclusion of finals week.
  • Awards must be made in conformance with ASI鈥檚 viewpoint neutrality requirement.
  • Application must be submitted at least one (1) week prior to event taking place.
  • Application is not considered approved until application review. We will receive application after advisor signature. 
  • The applicant will receive an email noting the decision on the applications within 5 business days of final submission with all signatures. 
• What are the guidelines?
  An RSO shall be eligible to obtain ALF funding if it satisfies the following requirements at the time the application is submitted:

  • The RSO is properly registered as a recognized student organization in good standing through Student Leadership & Involvement Center (SLIC)
  • A representative of the RSO has attended a financing workshop prior to submitting their first funding application for the academic school year.
  • All applications for ALF funding by an eligible RSO shall be granted in the amount requested provided that ALF funds are still available at the time the application is submitted and the RSO-sponsored event or program satisfies the following requirements and conditions. 

  Guidelines: 

  • Application was submitted to ASI at least one (1) week prior to event taking place
  • The event will be held on-campus.
  • The event will be free to attend for 爆料社区 students.
  • The application must contain a budget detailing how the funds will be used.
  • Funding may only be used for consumable items and facility costs such as food for attendees, paper products, event/program advertising, and rental or cleaning costs.
    If food is purchased, it must follow campus鈥檚 first right of refusal policies.
  • Funding is not available, and may not be used, for any of the following: door prizes, raffles, opportunity drawings, honorariums, speaker fees, donations, gifts, or give-away items.
  • An RSO may receive up to $500 in ALF funding per semester. If an event or program is not open to the entire campus community, the maximum ALF amount that may be requested is $250. If an event or program is open to the entire campus community, the maximum ALF amount that may be requested is $500.
  • An RSO may co-sponsor an event with other RSOs. For a co-sponsored event, each RSO is eligible to submit an application for the maximum $500 amount. Co-sponsored events can be funded up to maximum $1,500 (or up to five RSO requesting funding, which ever comes first).
  • ALF contribution for co-sponsored funding is not available for individual RSO members.
  • Incomplete applications will be rejected and must be re-submitted as a new application. Must still follow application timeline requirements.
  •  Use of funding for any activity not disclosed in the application will disqualify an RSO from receiving any future ALF funding for a period of one academic year.
  • Funding may only be used or expended in support of the specific program or event identified in the funding application.
  • All events must be conducted in compliance with applicable University rules, regulations and policies, including facilities use policies if the event will require reservation and use of University space as well as Sodexo鈥檚 first right of refusal for food purchases over $250. All events must be compliant with and not violate any federal, state or local law, statute, ordinance, code, or regulation. 
• My application was approved, now what?

  If approved, receipts and event write-up must be presented no later than the last Friday of the academic year. Written statement should include information about the event, your experience, and how ALF supported your attendance or goals of the event. These statements and photos may be used on the ASI website for marketing purposes; such receipts and documents should be sent to alf@csusm.edu or brought to the ASI office in USU 3700 in order to process reimbursements for the awarded funds

  Once documentation is received, reimbursements process within ten (10) business days pending no outstanding items are needed for processing.

• What if my application or part of my application was denied?

  Each RSO shall submit its application to ASI Vice President of Finance & Operations electronically.  No later than the close of business five business days from the date the application is submitted, ASI Vice President of Finance & Operations must approve or deny the application and deliver their decision in writing via electronic communication to the person that submitted the application on behalf of the RSO.  Email is permissible for this notification.

  If the application satisfies the criteria set forth above and ALF funds are available, ASI Vice President of Finance & Operations must approve the application as submitted. 

  If ASI Vice President of Finance & Operations denies the application or decreases the original funding request amount, ASI Vice President of Finance & Operations must: (1) issue their decision in writing to the RSO, and (2) identify the specific reasons for the denial or reduction. 

  If the RSO disagrees with the decision, the RSO may request a meeting with ASI Vice President of Finance & Operations or designee within three (3) business days of receipt of the decision.  The meeting shall take place within five (5) business days of the request pending scheduling availability.  At the meeting, the parties will discuss the application and ASI Vice President of Finance & Operations shall explain ASI reasons for any reduction in amount or denial of the application.  The RSO will receive written notice of ASI Vice President of Finance & Operations鈥檚 decision within three (3) business days after the meeting.  If the decision confirms the denial of or decrease in funding, the decision will explain and state in writing the reasons why the funding was denied or decreased.        

  Appeal Process

  If the RSO contends that ASI Vice President of Finance & Operations鈥檚 post-meeting decision violates or did not comply with the  viewpoint neutrality requirement, it may file an appeal.  The RSO has five (5) business days after receipt of the written post-meeting decision to file an appeal.  Such appeal must be in writing and state the reason the RSO believes the application was wrongfully denied or reduced.  The appeal shall be limited to the question of whether the application was properly denied pursuant to the policy or whether viewpoint or opinion played an impermissible role in the denial or reduction.

  The 爆料社区 Vice President of Student Affairs (鈥淰PSA鈥�) or the VPSA鈥檚 designee will review the appeal and issue a written decision as soon as reasonably practicable but no later than ten (10) business days of receipt of appeal.

  The VPSA or the VPSA鈥檚 designee shall determine 鈥渄e novo鈥� (i.e., without any deference to the ASI Vice President of Finance & Operations鈥檚 decision) whether the funding decision complied with the terms of the policy or whether it violated the viewpoint neutrality requirement. 

Applications for an RSO On-Campus Event

Here's what you will need: 

1. Emails for requester (person filling form out), RSO President, and RSO Advisor.
2. Event details such as date/location/time. 
3. Budget request for event (such as amount for food, paper good, etc.) See guidelines tab above for what are approved and non-approvable items. 

Here's what you do: 

1. Click the "Apply Here" button above
2. Select "On Campus Event Funding 25_26" 
3. Fill out form with email information. 
4. Check your email (if you were the requester) to continue fill out form. 
5. Completed form with information about event and signatures for requester (person filling form out), RSO President, and RSO Advisor will be sent to ASI and to be reviewed. See information above about process for after application! 
6. Be sure to watch email for funding response! 
7. See above for reimbursement process after your event. 

Guidelines and Application for Off-Campus Professional Development Conferences

Funding is available for a current 爆料社区 students to attend professional development conferences off-campus. Awarded funds are on a first come-first served basis. 

All student requests for travel and conference funding will be subject to the viewpoint neutral policies and procedures set forth in 鈥湵仙缜�-ASI Viewpoint Neutrality Policy and General Procedures鈥�. All student requests for student attendance at professional conferences must comply with ASI Accounts Payable policy.

International conferences will not be funded. Read more about our ASI Leadership Funding policy.  

Click Here To Check Out Previously Funded Leadership Conferences

• What is the process?
  • Funding decisions shall be made in the order of when the application was received.
  • Awarded funds are on a first come, first served basis.
  • Conferences must take place during the academic year.
  • Application must be submitted at least one (1) week prior to event date and must follow guidelines listed below. 

  Funding Guidelines:  

  • • One day in-state conference within 400 miles from campus: $100.00 award
    • Two days or more conference within 400 miles from campus: $250.00 award
    • One day conference outside of 400 miles from campus: $200.00 award
    • Two days or more conference outside of 400 miles from campus: $425.00 award

  Instructions for Application: 

  1. Submit application online below. Application must include copy of the advertised conference, which must include title, subject, location and dates.
  2. Submit completed packet to ASI at least one (1) week prior to conference dates. APPLY EARLY so you can get confirmation of approval or denial prior to conference attendance.
  3. The applicant will receive an email noting the decision of their application. If approved, recipients are required to submit proof of attendance, receipts and a written statement via email to alf@csusm.edu within 10 business days in order to process payment for their awarded funds.
     • Student will not receive reimbursement unless proper documentation is submitted.
     • Student will only receive reimbursement funds for the total of receipts submitted up to the award total amount.
     • Receipts should only be for their own purchases, not purchases made on behalf of others. See guidelines below for approved and not approved purchases.
     • Written statement should include information about the conference, your experience, and how ALF supported your attendance or goals at the conference. These statements and photos may be used on the ASI website for marketing purposes.

  Students will not receive reimbursement unless proper documentation is submitted.  Reimbursement requests with receipts must be submitted to the ASI office or via email to ALF@csusm.edu by May 30th. 

• What are the guidelines?

  Student conference includes, but is not limited to, conferences, seminars, symposia, workshops, retreats or similar events and meetings (together, called 鈥渃onference activity鈥�) selected by the student. 

  ASI shall not, in administering this Policy, evaluate or consider in any way the nature or content of the conference activity other than to verify that the described conference activity actually exists, and that it complies with all applicable University rules, regulations, and policies and all applicable federal, state or local laws, statutes, ordinances, codes, or regulations.  ASI鈥檚 role with respect to reimbursement for student conference activity shall be limited to (i) verifying that the stated conference is actually taking place.

  We fund approve reimbursements on the following guidelines:

  • Applicant must be a currently enrolled 爆料社区 student at time of application and conference.
  • Applicant must submit application and complete all forms on their own behalf.
  • Conference must follow all guidelines outlined in this packet
  • Student applicant must be enrolled or registered for event/conference
  • No more than four students attending the same conference may obtain ALF funds.
  • International conferences will not be funded.
  • Student may attend a conference only once per semester.
    • May apply for up two within academic year (i.e. one in fall and one in spring). Summer and winter intersession shall be considered fall semester.
  • Student will only receive reimbursement funds upon submit of proof of attendance, itemized receipts and written statement.
    • Receipts must be for purchases made by applicant for their attendance at conference.
    • Reimbursement cannot cover purchases for other attendees.
    • All purchases must be conference related including: registration, hotel, food, transportation, etc.
    • Personal purchases such as clothing, alcohol, entertainment, etc. will not be approved for reimbursement.
  • Club sports teams and other student recreation sports may only apply if the individual or team is participating in a national title championship.
  • Incomplete applications will be denied, at the discretion of the ASI Vice President of Finance & Operations.
• My application was approved, now what?
  • The applicant will receive an email noting the decision of their application.  If approved, recipients are required to submit proof of attendance, receipts and a written statement via email to alf@csusm.edu to process payment for their awarded funds.
  • Written statement should include information about the conference, your experience, and how ALF supported your attendance or goals at the conference. These statements and photos may be used on the ASI website for marketing purposes.
  • Students will not receive reimbursement unless proper documentation is submitted. Students will only receive reimbursement funds for the total of receipts submitted up to the award total amount.
  • Reimbursement requests with receipts must be submitted to the ASI office or via email to ALF@csusm.edu by May 30th. 
  • After documentation is received to ASI, reimbursements process within ten (10) business days pending no outstanding items are needed for processing.
• What if my application is denied?

  Reconsideration of Application Decision

  If ASI denies the student travel/conference application or decreases the original funding request amount, ASI must (1) issue its decision in writing to the student, and (2) identify the specific reasons for the denial or reduction. If the student disagrees with the decision, the student may request a meeting with ASI Vice President of FInance & Operations or designee within three business days of receipt of the decision. The meeting shall take place within five (5) business days of the request. At the meeting, the parties will discuss the application and the ASI administrator shall explain the reasons for any reduction in amount or denial of the application. The student will receive written notice of ASI鈥檚 decision within three (3) business days after the meeting. If the decision confirms the denial of or decrease in funding, the decision will explain and state in writing the reasons why the funding was denied or decreased.        

  Appeal Process

  If the student contends that ASI鈥檚 post-meeting decision violates or did not comply with the viewpoint neutrality requirement, the student may file an appeal within five (5) business days after receipt of the written decision to file an appeal.  Such appeal must be in writing and state the reason the student believes the application was wrongfully denied or reduced. The appeal shall be limited to the question of whether the application was properly denied pursuant to the policy or whether viewpoint or opinion played an impermissible role in the denial or reduction.

  The 爆料社区 Vice President of Student Affairs (鈥淰PSA鈥�) or VPSA鈥檚 designee will review the appeal and issue a written decision as soon as reasonably practicable but no later than ten (10) business days of receipt of appeal.

  Standard of Review

  The VPSA or VPSA鈥檚 designee shall determine 鈥渄e novo鈥� (i.e., without any deference to the decisions below) whether the funding decision complied with the terms of the policy or whether it violated the viewpoint neutrality requirement. 

Application for off-campus conference

Here's what you will need: 

1. Your email (person filling form out - must fill out form for yourself. Don't have someone submit on your behalf). If you are under 18, be sure to include your parent's contact information. 
2. Event details such as date/location/time. Attachment will be needed must include documentation about conference, which must include title, subject, location and dates. 

Here's what you do: 

1. Click on "Apply Here" button above.
2. Select "Conference Funding Application 25_26" from drop down.
3. Fill out form with your information.
4. Check your email to continue fill out form in Adobesign.
5. Completed form will be sent to ASI and reviewed. See information above about process for after application! 
6. Be sure to watch email for funding response! 
7. See above for reimbursement process after your conference.