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MANAGEMENT
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MANAGEMENT
Procurement & Contracts

Public Works/Maintenance

Please note that the following may lead to reduced or increased timeframes:

      • The amount of major cap projects for campus
      • The contractor鈥檚 ability to promptly provide insurance and bonds.
      • Supplier setup or DIR Registration for new suppliers
      • Negotiations of the CSU terms and conditions
      • Use of CSU MEA鈥檚, JOC, existing campus contracts, or other strategic sourcing options
      • Complete requisitions with all supporting documents
Maintenance Services (CSU Contracts and Procurement Policy and SUAM 9700)
Total Cost Items Required to be Submitted with the Requisition Purchase/Solicitation Type Anticipated Time to Completion
Less than $1,000
  • Online Requisition
  • Detailed Scope of Work
  • Quote from Preferred Vendor
  • JOC
  • Other (Service Order/Agreement)
  • JOC: Up to 2 weeks
  • Other: Up to 4 weeks
$1,000 - $24,999
  • DIR Registered Contractor (prevailing wage required)
  • Online Requisition
  • Scope of Work
  • Quote from preferred vendor
  • DIR Project Registration (Completed by Procurement for $15,000 and over)
  • JOC
  • Other (Service Order/Agreement)
  • JOC: Up to 2 weeks
  • Other: 3-6 weeks
$25,000 - $49,999
  • DIR Registered Contractor (prevailing wage required)
  • Online Requisition
  • Scope of Work
  • Quote from preferred vendor
  • DIR Project Registration (Completed by Procurement for $15,000 and over)
  • Payment and Performance Bonds (Requested by Procurement)
  • JOC
  • Other (Service Order/Agreement)
  • JOC: Up to 2 weeks
  • Other: 4-7 weeks
$50,000 - $99,999
  • DIR Registered Contractor (prevailing wage required)
  • Online Requisition
  • Scope of Work
  • Suggested list of 3 or more vendors (N/A for JOC)
  • DIR Project Registration (Completed by Procurement for $15,000 and over)
  • Payment and Performance Bonds (Requested by Procurement; N/A for JOC)
  • JOC
  • Informal Solicitation
  • JOC: Up to 2 weeks
  • Informal Solicitation: 7 -12 weeks
Over $100,000
  • DIR Registered Contractor (prevailing wage required)
  • Online Requisition
  • Scope of Work
  • DIR Project Registration (Completed by Procurement for $15,000 and over)
  • Payment and Performance Bonds (Requested by Procurement; N/A for JOC)
  • JOC
  • Formal Solicitation (Minor Cap)
  • JOC: Up to 2 weeks
  • Formal Solicitation: 12-16 weeks
Major Cap Projects
* Timeline may depend on delivery method.
  • DIR Registered Contractor (prevailing wage required)
  • Online Requisition
  • Scope of Work
  • DIR Project Registration (Completed by Procurement for $15,000 and over)
  • Payment and Performance Bonds (Requested by Procurement; N/A for JOC)
  • Formal Solicitation
  • Formal Solicitation: 14 - 20 weeks
Public Works (SUAM 9700)
Total Cost Items Required to be Submitted with the Requisition Purchase/Solicitation Type Anticipated Time to Completion
Less than $5,000
  • DIR Registered Contractor (prevailing wage required for $1,000 and over)
  • Online Requisition
  • Detailed Scope of Work
  • Quote from Preferred Vendor
  • JOC
  • Other (Agreement)
  • JOC: Up to 2 weeks
  • Other: Up to 5 weeks
$5,000 - $24,999
  • DIR Registered Contractor (prevailing wage required for $1,000 and over)
  • Online Requisition
  • Detailed Scope of Work
  • Advertisement (Procurement handles)
  • Suggested list of 3 or more vendors (N/A for JOC)
  • JOC
  • Other (Service Order/Agreement)
  • JOC: Up to 2 weeks
  • Other: 7-10 weeks
$25,000 - Major Cap Threshold
  • DIR Registered Contractor (prevailing wage required for $1,000 and over)
  • Online Requisition
  • Detailed Scope of Work
  • Advertisement (Procurement handles)
  • Suggested list of 3 or more vendors (N/A for JOC)
  • Payment and Performance Bonds (Requested by Procurement; N/A for JOC)
  • JOC
  • Other (Service Order/Agreement)
  • JOC: Up to 2 weeks
  • Other: 8-12 weeks
Major Cap Projects
* Timeline may depend on delivery method.
  • DIR Registered Contractor (prevailing wage required)
  • Online Requisition
  • Scope of Work
  • DIR Project Registration (Completed by Procurement for $15,000 and over)
  • Payment and Performance Bonds (Requested by Procurement; N/A for JOC)
  • Formal Solicitation
  • Formal Solicitation: 14 - 20 weeks

 

Professional Services Agreements
Total Cost Items Required to be Submitted with the Requisition Purchase/Solicitation Type Anticipated Time to Completion
$0+
  • Online requisition
  • Detailed Scope of Services
  • Three or more suggested service providers (or three proposals)
  • Master Enabling Agreement (SOA)
  • Campus Professional Services Agreement (Campus Contract)
  • SOA: Up to 3 weeks
  • Campus Contract: 6 - 12 weeks

DEFINITIONS

Please contact Procurement if you are unsure of the purchase type.

  • Maintenance Definition: 鈥淢aintenance鈥 means routine, recurring, and usual work for the preservation, protection and keeping of any publicly owned or publicly operated facility for its intended purposes in a safe and continually usable condition for which it was designed, improved, constructed, altered or repaired. 鈥淔acility鈥 means any plant, building, structure, ground facility, utility system, or real property. This definition of 鈥渕aintenance鈥 expressly includes, but is not limited to: carpentry, electrical, plumbing, glazing, and other craft work designed consistent with the definition set forth above to preserve the facility in a safe, efficient, and continually usable condition for which it was intended, including repairs, cleaning, and other operations on machinery and other equipment permanently attached to the building or realty as fixtures. This definition does not include, among other types of work, janitorial or custodial services and protection of the sort provided by guards or other security forces.
  • Public Works Definition: 鈥淧ublic Works Contract,鈥 as used in this part, means an agreement for the erection, construction, alteration, repair, or improvement of any public structure, building, road, or other public improvement of any kind.
  • Professional Services Agreement Definition: Professional Services Agreements with design professionals for architectural services, including landscape architectural services; professional engineering services; and professional land surveying services.

    These are service agreements in connection with public works construction contracts, including but not limited to agreements for architectural, engineering, planning, preconstruction, testing and inspection services, and general feasibility studies.